Cleeve School

Attendance / Reporting Absences

Coronavirus Attendance Guidelines: Last updated 15.9.20

COVID-19 is likely to be a mild infection in most children If your child has any of the main symptoms of coronavirus (COVID-19), get a test as soon as possible and inform the school. Stay at home until you get the result.

Main symptoms of COVID-19

The main symptoms of coronavirus are:

  • a high temperature– this means you feel hot to touch on your chest or back (you do not need to measure your temperature)
  • a new, continuous cough– this means coughing a lot for more than an hour, or 3 or more coughing episodes in 24 hours (if you usually have a cough, it may be worse than usual)
  • a loss or change to your sense of smell or taste– this means you've noticed you cannot smell or taste anything, or things smell or taste different to normal

Most people with coronavirus have at least 1 of these symptoms.

What to do if your child has symptoms

If you have any of the main symptoms of coronavirus:

  1. Get a test to check if you have coronavirus as soon as possible 
  2. Stay at home and do not have visitors until you get your test result – only leave your home to have a test.

Anyone you live with, and anyone in your support bubble, must also stay at home until you get your result.

NHS advice can be found on 

Government advice can be found on

Due to constantly changing guidance, we recommend that parents look at the most up to date advice available on the website links above.  Please click here to view our 'absence guidelines' table which you might find useful when determining what action to take if your child is unwell.  

No child or family will be ‘penalised’ for missing school due to self-isolating and will receive an appropriate attendance code that will not affect their overall attendance.

 If you need medical advice about your symptoms, it is advisable to use NHS 111 online using the following link:


 If you do not have access to the internet, NHS information advise you to call 119.

 If you do not think the symptoms are COVID-19 related, you should phone your GP or the NHS helpline on 111 and seek their expert guidance.


 Cleeve School Attendance Guidelines

At Cleeve School we recognise the need for students to attend school regularly. We will try to make sure that students want to come to school by: 

  • Providing a curriculum that is relevant, stimulating and challenging.
  • Creating a caring and welcoming environment.
  • Making sure that behaviour follows our code of conduct. 

The school seeks the support of the parents/guardians in maintaining high standards of attendance and punctuality. 

Parents/guardians should ensure that their children arrive at school regularly and on time, by 8.40am.  Where it is not possible or practicable for a student to attend school his/her parent/guardian should: 

Notify the school preferably by telephoning the absence line (01242 662004), or contacting the school by letter or email on the first day of any absence, detailing the reason for the absence and stating an estimated return time. 

If this has not been possible due to extraordinary circumstances then a note should be sent in with the student when they return to school. 

At the end of a period of absence the parents will be expected to write a letter addressed to their child's College Leader explaining the reasons for their child’s absence. 

If a child is persistently absent from school, appropriate medical advice should be sought, and medical evidence may be requested.  Where possible pre-arranged appointments should be arranged out of school time. 

All students attending medical appointments must provide a signed note from parents confirming the date and time of the appointment which should be done in advance of the appointment and needs to be given to the College Leader.

If a note has been provided, students who are attending medical appointments first thing in the morning and arrive in school before 10.05am will receive a ‘Present Attendance’ mark. If they arrive following a medical appointment between 10.05am and 11.05am a ‘Late’ mark will be recorded. Thereafter, a Medical mark will be recorded (which is an authorised absence and will adversely affect their attendance). If no evidence of a medical appointment is provided, an absence mark will be recorded.

We encourage parents to make appointments outside of the school day wherever possible or at the very beginning or end of the school day. If a student will be having frequent appointments we request that parents inform their child’s College Leader.

Cleeve School we will look at exceptional circumstances on an individual basis.

Absence Request Form

Absence Request Form

 More information on Attendance can be found in our Attendance Policy.