Transitions FAQ

Where do I find my admissions form?

Your admissions form was included in the transition pack which was sent out to your home address via your child's primary school or by post during w/c 22nd May 2023.  If you did not receive an admissions form please contact data@cleeveschool.net

How do I complete the admissions form?

Guidance on completing the admissions form can be found here.

What is the deadline for return of the admissions form?

Your form must be returned to the school by 30th June.  Please use the stamped addressed envelope provided or return directly to school reception.

When are the new student induction days?

Monday 3rd & Tuesday 4th July.  Your child will be invited to Cleeve School for two days to join our current Year 7 students.  They will have an opportunity to meet other students within their Tutor Group and College, and to experience some lessons within core departments.  Students should arrive at the main entrance at Cleeve School at 9.00am on Monday 3rd July.  The day will end at 2.45pm.

We ask that all students make their own transport arrangements to and from school.  Students should wear their primary school uniform and should also wear trainers/sports footwear on both days. 
 
Food & Drink 
Hot school dinners will be provided for every student on both induction days, free of charge. This is a great opportunity for them to sample the fare of our school catering team.  The menus are shown below.  If you prefer your child to have a packed lunch, please provide one for them.  Please also ensure that your child brings a water bottle with them. 

Monday 3rd July 
Macaroni Cheese with homemade garlic bread or
Jacket Potato with cheese and beans
Flapjack or short bread for dessert 

Tuesday 4th July 
Chicken Korma with Rice and naan bread or 
Vegetarian Keema Curry with Rice and Naan Bread or 
Jacket Potato with cheese and beans 
Flapjack or short bread for dessert  

Please ensure that any relevant allergy information has been shared with the school so that we can cater for your child.  This is included in your Admissions Form. 

When is the Parents Information Evening?

All new parents are invited to join us at the Information Evening on Monday 3rd July from 5.00-7.00pm where you will be able to attend a presentation with our Head of School (KS3) and the Year 7 Team.  You will also have the opportunity to meet some of the Year 7 Tutors, Pastoral Team and other Year 7 parents/guardians.  Please note this event is split into two sessions according to your child's College as follows:
Attenborough & Holmes: 5.00-5.45pm  
Nightingale, Rowling & Shackleton: 6.15-7.00pm

What date will my child start at Cleeve School?

Our Year 7 students will join us on Wednesday 6th September.  The first few days of school are attended by only our Year 7 and Year 12 students.  This helps our new students have time to orientate the school site before the other students return later in the week.  We look forward to seeing you in September.

How do I find out if my child is eligible for Free School Meals?

Your child may be entitled to a Free School Meal if you are entitled to receive one of the following:
• Income Support, Income-based Jobseekers Allowance
• Income-related Employment and Support Allowance
• Support under Part VI of the Immigration and Asylum Act 1999
• The Guaranteed element of Pension Credit
• Child Tax Credit providing you are not entitled to Working Tax Credit and have an annual income that does not exceed £16,190.
• Working Tax Credit run-on - paid for 4 weeks after you stop qualifying for Working Tax Credit
• Universal Credit – your household income must be less than £7,400 a year (after tax and not including any benefits you get)
Remember:
• registering is free and confidential
• taking up the meal is recommended but is not compulsory
• a cashless payment systems for school food has been introduced which helps to reduce the perceived stigma associated with free school meals
• a child may receive additional help as a result of being registered, for example help with the cost of music lessons or school trips
• registering a child for free school meals will bring more money to their school

How do I apply for Free School Meals?

To make sure your child doesn’t miss out, apply at: Gloucestershire.gov.uk/FreeSchoolMeals or contact the Free School Meals Team for advice and support freeschoolmeals@gloucestershire.gov.uk

How do I set-up my online payment account (ScoPay)?

The school’s online payment system, ScoPay is used for all payments including school meals and trips.  You will receive an email directly from ScoPay with instructions on how to set-up your online account.   

We strongly recommend that you activate your account as soon as possible so that it is ready to use when your child starts school with us in September.  An active account will be necessary if you would like your child to purchase lunch, which will be available from their first day of school. 

If we do not have your email address on file, a letter will be sent home with your child on induction day.  If, after 4th July, you have not received a letter or you have any problems accessing your ScoPay account, please contact finance@cleeveschool.net 

How do I reserve a locker?

Students carry a lot of equipment at school, from trainers and clothing, to books and sportswear.  Having a school locker can help to reduce the risk of losing any important items, creating a constant, secure location for students to store possessions safely. With the added advantage of keeping books dry and promoting better back health.  
 
Lockers are managed for us by an external company and can be booked prior to the start of term using this link www.locker.rentals.  

Once on the website, please follow these steps: 

• Enter your LOCATION (Cleeve School)
• Choose your PREFERRED LOCKER AREA from the drop down menu (if available).  The nearest location for Year 7 students is ‘The Atrium’.
• Click on CHECK AVAILABILITY 
• Where prompted enter your details and read and agree to the terms and conditions 
• Click on RENT LOCKER and follow the instructions for entering your payment details 
• You will then be emailed a locker code and the number of your locker compartment.

If you find there are not enough lockers on the system, please don’t worry – locker numbers are regularly reviewed and new ones added in response to demand.